Document Controller

GENERAL QUALIFICATIONS

• Bachelor’s degree in Business Administration, Information Management, Engineering, or a related field.
• Minimum 5 years of experience in document control, preferably in aviation industry, or project management environment.
• Proficient in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).
• Good knowledge of English is required; proficiency in Arabic is a plus.
• Demonstrated ability to work effectively in a disciplined team environment and collaborate with engineers, managers, and other project stakeholders.
• Ability to stay updated with industry developments and adopt best practices in document control.
• Strong attention to detail and accuracy in managing document revisions and version control.
• Conscious of responsibilities and duties, with the ability to handle sensitive information with integrity.
• Capable of coordinating with other teams related to assigned responsibilities.
• Excellent communication skills and ability to work well in a team.
• Based in or willing to relocate to Istanbul.

PREFERRED QUALIFICATIONS

• Experience in working with drawings, technical documents, and specifications.
• Preferably has at least 5 years of experience working in a similar role within a large-scale project.
• Familiarity with project lifecycle management and industry standards related to document control.

JOB DESCRIPTION

• Establish, manage, and maintain an organized document control system, ensuring all project documents are accurately filed, updated, and archived.
• Ensure timely distribution of documents to relevant stakeholders and track the flow of documents within the organization and with external parties.
• Review documents for accuracy, completeness, and compliance with project standards and procedures.
• Maintain version control to ensure all documents are up-to-date and manage revisions, ensuring the latest versions are distributed.
• Facilitate quick retrieval of documents as required by project teams and stakeholders.
• Generate regular reports on document status, including pending approvals, revisions, and distribution status.
• Coordinate with internal teams, contractors, and clients to manage document exchange and ensure all parties have the latest information.
• Ensure that all documents comply with company policies, project requirements, and relevant industry standards.
• Utilize document control software and systems to maintain digital archives and facilitate efficient document management processes.
• Support the project management team by providing accurate and timely document control services and ensuring the project meets all documentation requirements.